Job Title: Accounts and Administration Officer
Reports to: CEO
Location: Nairobi
Employment Type: Full-time
Salary: Ksh.(40,000-45,000) Gross
Role Summary:
The Accounts and Administration Officer plays a critical role in supporting the financial health and
operational efficiency of the organization. This position is responsible for accurate financial record-
keeping, timely processing of payments, reconciliation of accounts, and administrative coordination.
The ideal candidate will bring strong financial acumen, excellent organizational skills, and a proactive
attitude to ensure compliance, accountability, and smooth daily operations.
Key Responsibilities:
Finance and Accounting:
∙Oversee accounts payable and receivable functions, ensuring timely payments and
collections.
∙Process and track payments to landlords, staff, caretakers, and service providers in line with
contractual terms.
∙Verify and issue receipts to tenants after payment confirmation.
∙Conduct monthly bank reconciliations and submit reports by the 7th of each month.
∙Prepare and submit management accounts by the 10th of every month.
∙Ensure proper filing of bank statements, invoices, receipts, and financial correspondence.
∙Support budget preparation, monitoring, and implementation.
∙Ensure compliance with statutory obligations including PAYE, SHIF, NSSF, AHL, NITA and
company annual returns.
∙Manage cash flow and maintain accurate records of petty cash transactions.
∙Support the marketing and property teams with necessary financial documentation for
business development.
∙Coordinate and support internal and external audits by ensuring timely availability of
financial records, responding to audit queries, and implementing recommended actions to
strengthen compliance and internal controls.
∙Maintain and update property management software with accurate financial and tenant
records, including rent schedules, payment tracking, receipts issuance, and arrears
management to support efficient reporting and decision-making.
Administration:
∙Maintain an organized and professional office environment.
∙Ensure timely procurement and stock of office supplies.
∙Respond to phone calls, emails, and walk-in client inquiries courteously and efficiently.
∙Dispatch official correspondence and packages within agreed timelines.
∙Maintain a log of customer feedback or complaints and forward them to the appropriate
departments for resolution.
∙Coordinate insurance and asset management activities.
Operational Support:
∙Follow up with property managers to ensure delivery of payment slips and supporting
documentation by the 7th of each month.
∙Liaise with landlords to address queries and ensure service satisfaction.
∙Support the cleanliness and orderliness of the office premises.
∙Perform any other duties assigned by the supervisor to support operational efficiency.
Key Performance Indicators (KPIs):
∙100% on-time payments to landlords, staff, and service providers as per schedule.
∙Bank reconciliations and financial reports submitted by set deadlines.
∙Zero compliance breaches with tax or statutory reporting requirements.
∙Up-to-date and accessible financial records and administrative files.
∙High responsiveness to internal and external stakeholder communication.
∙Timely resolution and escalation of client and landlord concerns.
Qualifications and Experience:
∙CPA Part II or above (or equivalent professional certification).
∙Minimum 3 years of experience in a similar role.
∙A degree in Accounting, Finance, Business Administration, or a related field (Added
advantage).
∙Proficient in Microsoft Office (Excel, Word, Outlook) and accounting software (e.g.,
QuickBooks).
∙Experience in property management or real estate finance is an added advantage.
∙We are committed to diversity and inclusion in our workplace and strongly encourage
qualified women to apply.
Core Competencies:
∙Strong attention to detail and accuracy.
∙Excellent time management and organizational skills.
∙High integrity and commitment to confidentiality.
∙Good interpersonal and communication skills.
∙Ability to multitask and work independently under pressure.
∙Proactive and solutions-oriented mindset.
Application Process:
Interested candidates should submit their CV and cover letter to skyplushr@gmail.com by 6th May, 2025. Please include “Accounts &Administration Officer” in the subject line of the email.
Interested candidates should submit their CV and cover letter to skyplushr@gmail.com by 6th May, 2025. Please include “Accounts &Administration Officer” in the subject line of the email.